CLIPSTONE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL, CHURCH ROAD, CLIPSTONE ON WEDNESDAY 12TH NOVEMBER, 2008
Present: Mr. D. Thompson, Mrs. S. Soar, Mr. K. Weaver, Mr. R. Smith,
Mrs. M. Bradley, Mrs. I. Thompson, Mr. T. Harkess and 6 Parishioners
Apologies for absence were received from Mrs. P. Whitehead.
The Minutes of the Parish Council meeting held on the 8th October were agreed and approved.
3. Matters Arising
It was asked if anything had happened concerning the bus stop at Davis Close. The clerk reported that a letter was written to Stagecoach concerning the matter and they had responding stating that this was the terminus for the bus and that passengers should be allowed to get on at this stop and stated that they had issued a notice to all the drivers to ensure that they allowed passengers to get on the bus at this stop and ensure they do not have to incur crossing the busy road.
It was also asked if anything further had been heard concerning the lighting on Mansfield road and the height of the trees. It was stated that a letter had been sent to the County Council concerning this and a response had been made stating that they had been out to assess the lighting situation with light meter and that some pruning of the trees was to be carried out and that this was to be done shortly.
(a)Dog Waste Bins
It was reported that it had not been possible top get these bins put up due to
various reasons but arrangements had now been made and the remaining bins should be put up next Tuesday.
(b) Squinting Cat Public House
It was stated that it appeared some repairs had actually taken place regarding the wall however, the premises had in fact closed at 3.00 p.m. last Monday. It was agreed the item be kept on the agenda for the time being.
(c) Clipstone Cemetery
It was reported that the contractors had commenced the installation of the fencing at the cemetery extension and this was going well and they are hoping to get the job completed by Friday of this week.
(d) Christmas Lights
It was reported that we had been successful in gaining a grant from the Awards for All lottery fund in the sum of £6,000 which is very good news. Some of the money will go towards the lights themselves the remainder is for the event.
The event it self is progressing well and the 'nitty gritty' being dealt with.
Mr. Marshall from the District Council has been extremely helpful keeping us focused and the welfare had also bent over backwards to accommodate this event.
There will be lots of stalls, crafts, children's activities and a firework display at the end. It was asked if the event was being publicised and it was said that a leaflet had been produced and this will be printed shortly and it is planned to get this out to as many outlets as possible through the schools, centres etc. It was also asked if possibly a feature could be run in the chad regarding the lights etc. This was to be looked into
(e) Severn Trent - Flood Alleviation Work
There was nothing further to report.
(f) Flooding at Portland Way, Clipstone
The situation is being monitored and the water is not rising up at the moment and no problems are being reported from the residents. A planning applications has been put in at the County Council and is being considered and has not been rejected but nothing further has been heard. However the temporary work that has been done is still holding at the moment and when anything further has been heard it will be reported back to the Parish Council.
4. Parish Council Vacancy
The clerk stated that as everyone was aware the parish council vacancy for the Kings Clipstone ward had arisen due to the sad death of Len Sprigg. As is the appropriate action the notice advertising the vacancy and procedures was put up in Clipstone and Kings Clipstone on the 13th October. The notice also states that if the district council receive within fourteen days ten signatures from electors asking for the position to be filled by election then an election will be held if no such request is received then the parish council may fill the vacancy by co-option.
It was reported that notification had been received from the District Council that no request from ten electors in writing claiming a poll had been received and therefore the Parish Council were now able to fill the vacancy by co-option.
It was stated that any person wishing to be considered for co-option onto the Parish Council should send in an application to the clerk. All eligible candidates for co-option will be considered by the Parish Council at their next meeting to be held on the 10th December.
5. Planning Applications
Agreed that no objections be raised to the planning application from Mr. & Mrs. Jones of 96 Highfield Road, Clipstone for a single storey extension to rear to provide ground floor bedroom for disabled person at the same address.
Agreed that in respect of the planning application from Derwent Living, Derby for the construction of 4 no. 2 bedroom dwellings on land rear of 98 - 106 Highfield Road, Clipstone the council object to the proposal on the grounds of over intensification of the site.
Agreed that no objections be raised to the outline planning application from Retail Ventures Ltd., St. Helier, Jersey for the erection of up to 420 residential units, 1ha of B1 office/employment uses and associated community facilities, landscaping, open space and access roads on land at Cavendish Way, Cavendish Park, Clipstone
Agreed that no objections be raised to the planning application from Nottingham City Teaching PCT for perimeter security fencing to north, south and west elevations and two additional cctv posts at Clipstone Health Centre, First Avenue, Clipstone .
Agreed that in respect of the planning applications from Mr. Wagstaff of 99 Mansfield Road, Clipstone to erect a fence at the front of the property 6ft high at the same address and the application from Mr. Miah of Redland Road Mansfield for the change of use from shop to hot food takeaway at 159 Mansfield Road, Clipstone these be left with the planning committee for decision following site visits.
6. Memorial Applications
It was reported that since the last meeting two memorial applications had been approved in the names of Roy & Rose Adams and Sheila Columbia Ann Parnwell and Ronald John Parnwell. The appropriate fees had been paid.
7. Burial Grants
There were none to report.
8. Schedule of Accounts
Agreed the Schedule of Accounts for the period ending 12th November, 2008 be approved in the sum of £21,166.72.
9. Correspondence Received
A note from Mr. Parkhouse concerning the campaign to add Rights of Way to the Definitive Map. A total number of witnesses has reached 84. Intake Wood & High Rocks. Approximately 34 witnesses in each case will have to be revisited to add 'frequency of use' to each separate route marked on the maps. We will need to find about 10 more witnesses for each route to make sure we have a minimum of 40 fully completed statements for each application. It will be at least a year before the claims are looked at so the sooner they are registered the better. The claims will be submitted as soon as possible with any evidence forms that are fully completed. We can go on adding forms. There are only 9 evidence forms for the Forest Road to Clipstone drive route and 19 the Sheep Dip (Water Splash) and these should not be registered unless we can find more witnesses. Could anyone suggest 10 to 15 people who would be willing to give witness statements.
He also suggested a proposal that the Parish Council agree to jointly submit with Mr. Parkhouse, five claims to have public paths added to the Definitive Map with him continuing to co-ordinate the claims. The claims relate to Intake Wood to Clipstone Drive, Forest Road to Clipstone Drive, various routes between Clipstone Drive, Chestnut Screed and the Spa Ponds plus New Buildings Drive.
It was agreed that we need to save these paths and it was unanimously agreed to support the proposal.
Letter from Nottinghamshire County Council notifying of the Nottinghamshire County Council (Clipstone restricted Byway No. 13) Modification Order 2008 enclosing copies of the relevant documents.
Letter and information from Notts Association of Local Council concerning the Freedom of Information Act and the New Model Publication Scheme which the Parish Council will need to adopt by 31st December. Agreed the information be circulated to all members and the item be placed on the Agenda for the next meeting.
Copies of Countylink
Local Council Review
Clerk & Councils Direct
10. Date of Next Meeting
Agreed the next meeting of the Parish Council be held on Wednesday 10th December.
11. Any Other Business
It was reported that some work had been done on the pavements outside the Pit Stop and removed what was the driveway to the medical centre and whilst this work has been going on they have also removed the rubbish bins and now this work is done could the rubbish bins be put back. Agreed Ron Daws be contacted at the District Council concerning this matter.
It was stated that from various activities held t the Circle Centre they had been able to raise some more money towards the Christmas lights amounting to £131.00, and a cheque for this amount was given to the Parish Council. Mrs.Thompson was thanked for her efforts.
It was reported that complaints had been received regarding the signs outside the Dog & Duck Public House which are blocking the pavement and creating a hazard. This matter be reported to the County Council . It was also stated that the length of road outside Waterfield Farm and the Farm Shop is breaking up badly. This matter be passed to the County Councillor for attention.
It was also reported that the plant pots had now been moved from Mansfield Road and had been transferred to the cemetery.
The football team using the former squash and sauna centre building now have some furniture to use as the YMCA have very kindly donated some tables and chairs and these have been put into this building.
On a festive note it was stated that there were some raffle tickets for the Christmas Fair and could possibly some members attempt to sell some of these as we do need to raise funds for next year's event.
The item was also raised that a complaint had been made from a resident of Waterfield Way at Cavendish Park who had had dog faeces thrown into his garden and the fact that the waste bins are not being emptied. The District Council be contacted regarding the emptying of the dog waste bins as the parish council pay for this service and this should be done.
Signed …………………………………….Dated …………………............................